Transparent cost control and clear invoice runs. Here’s how the Rosa-Alscher Group gets the most out of Alasco’s digital cost management software.

The situation: Project management that effectively balances time, costs, and quality.

Every day, Gudrun Piesczek talks to future tenants, construction companies, and investors. “It’s a giant piece of organisational work. It’s what you juggle every day when you head a project.” She’s the project director of a construction site in the north of Munich, Germany that upon completion will see 40,000 square metres of new commercial property. As project developer, the Rosa-Alscher Group is continually working to achieve the right balance of time, costs, and quality while creating aesthetically remarkable buildings that are also functional and profitable.

“If I’m going to vouch for a project, then I need to know what all the costs are.”

Gudrun Piesczek, Project Director

The challenge: Full transparency and reliable figures

“If I’m going to vouch for a project, then I need to know what all the costs are,” says Gudrun Piesczek. Andreas Weiß, head of finance and controlling, knows full well the challenges that come with project development finance management. Banks and investors want complete disclosure about budgets and actual costs. “Absolute transparency and reliability are a must for me as head of finance. So the key numbers in the sheets need to be on the mark and up to date.” Excel was in the past the go-to cost management instrument at the Rosa-Alscher Group. Everyone working on a project generated spreadsheets for invoices, claims, etc. Bill runs for the most part were done by hand. This of course created accounting that was susceptible to errors, which in turn led to reports being wrong, and bad decisions in the worst case. Andreas Weiß began to see that the future of cost management would lie in a new digital solution. They found Alasco to achieve exactly this: transparent cost control and easy-to-understand invoice runs.

The solution: Integrated accounting workflow and cost controlling

The Rosa-Alscher Group now uses Alasco as its digital finance management solution for Gudrun Piesczek’s project. “Alasco combines my accounting workflow with cost controlling. It really gives us a leg up,” says Andreas Weiß. No extra paperwork, and Weiß is a fan of the cloud-based software’s simple structure and easy-to-understand use. Piesczek was thrilled with the new direction taken with Alasco: “The software basically explains itself. I like it a lot.” Its intuitive use and clear formats for the accounting workflow are for her a definite plus. The Rosa-Alscher Group and Alasco are already planning future projects together, with Weiß mentioning their ongoing dialogue to customise and refine the software, making it perform even better to meet upcoming project challenges.

Video: The Rosa-Alscher Group is powered by Alasco

Alasco combines my accounting workflow with cost controlling. It really gives us a leg up.”

Andreas Weiß, Head of Finance and Controlling